Follow the creating a general expense help guide up to step 7.
1. Under itemized expenses, check the Flight box to create a flight expense.
2. Select whether you have traveled on a One-Way, Round Trip, or Multi City itinerary.
A. Enter in the name of the airline.
B. Enter the departure and arrival airports.
C. Enter the number of seats that were booked.
E. Enter the date of departure.
Round Trip Flights
F. Follow steps A - E above. Enter the Return Date.
Multi-City Flights
G. Follow steps A - E for each flight on your itinerary. You may enter up to six flights.
3. Select the type of expense.
4. Reimbursable to Employee is the amount that was spent for business purposes and within your organization's expense policy. It is pre-populated with the value entered in Total Amount. Subtract any amounts spent for personal reasons or outside of your organization's policy and enter the difference in the Reimbursable to Employee field.
11. Check the Billable to Client box if your organization can bill any amount of this expense back to a client. Enter in the amount that can be billed.
12. The Business Purpose and Destination or Location fields are pre-populated with the values that you selected when you created the expense report. You should modify these responses if the respective purpose or destination for this expense item differ from the responses selected when you created the report.
13. Fill out any additional descriptions or relevant comments for your employer to understand more about the flight expense.
14. Select all expense trackers required by your organization. Mandatory expense trackers are denoted by the * symbol at the end of the name of the expense tracker.
15. Select the Add To Expense Report button at the bottom of the page.
17. The new flight expense has been added to your expense report. You can edit the flight expense by selecting the Edit button if any corrections need to be made.
