Follow the creating a general expense help guide until you reach step 7.
1. Under the itemized expenses option, select the Hotel Expense box to begin creating a hotel expense.
2. Enter the name of the hotel chain. Examples include Hilton, Marriott, or Starwood.
3. Enter the name of the property.
4. Enter the check in date and check out date.
5. Enter the number of rooms booked.
6. Enter the total number of travelers who stayed in all of the rooms booked in this reservation.
7. Select the type of expense.
8. Reimbursable to Employee is the amount that was spent for business purposes and within your organization's expense policy. It is pre-populated with the value entered in Total Amount. Subtract any amounts spent for personal reasons or outside of your organization's policy and enter the difference in the Reimbursable to Employee field.
9. Check the Billable to Client box if any amount of the expense can be billed back to a client of your organization and enter the corresponding amount to be billed in the Billable Amount field.
10. The Business Purpose and Destination or Location fields are pre-populated with the values that you selected when you created the expense report. You should modify these responses if the respective purpose or destination for this expense item differ from the responses selected when you created the report.
11. Write a description of the expense. The description may be as simple as the name of the merchant, for example "Starbucks," for small items or may be a detailed description of activities and list of attendees for large items.
12. Select all expense trackers required by your organization. Mandatory expense trackers are denoted by the * symbol at the end of the name of the expense tracker.
13. Select the Add to Expense Report button at the bottom of the page.
14. The new hotel expense has been added to your expense report. You can edit the hotel expense by selecting the Edit button if any corrections need to be made.
