Follow the creating a general expense help guide until you reach step 7.


1. Under the itemized expenses option, select the Mileage box to begin creating a mileage expense.


2.  Enter the street address, city, and state or zip code for each address on your itinerary. Select the Add Address button to add additional addresses to your route. You may add up to five addresses.




3. Clarcity will automatically calculate the shortest driving distance between your addresses. You may modify the distance if you took a circuitous route or you believe that the calculation is not correct. 

4. Clarcity will automatically calculate the reimbursement due based on the rate published by the IRS or a different rate specified by your organization.



5. Reimbursable to Employee is the amount that was spent for business purposes and within your organization's expense policy. It is pre-populated with the value entered in Total Amount. Subtract any amounts spent for personal reasons or outside of your organization's policy and enter the difference in the Reimbursable to Employee field.





6.  Check the Billable to Client box if any amount of the expense can be billed back to a client of your organization and enter the corresponding amount to be billed in the Billable Amount field.



7. The Business Purpose and Destination or Location fields are pre-populated with the values that you selected when you created the expense report. You should modify these responses if the respective purpose or destination for this expense item differ from the responses selected when you created the report.




8. Write a description of the mileage expense. The description may include the names of the business partners you were traveling to, the clients whom you visited, or any other information necessary to justify the expense.



9.  Select all expense trackers required by your organization. Mandatory expense trackers are denoted by the * symbol at the end of the name of the expense tracker.

10. Select the Add to Expense Report button at the bottom of the page.


11. The new mileage expense has been added to your expense report. You can edit the mileage expense by selecting the Edit button if any corrections need to be made.